A well-crafted board meeting reminder is a useful tool for communication that boosts the level of preparedness and enhances the productivity and success of scheduled engagements. Reminders should be on time and clearly convey essential meeting information like the meeting title, date, time, venue or virtual platform, and agenda. They should also include an action call to remind attendees to confirm attendance or contact them if they have any questions or concerns. A friendly tone and the use of a professional reminder template will increase accountability among participants and decrease the possibility of mistakes being made.
The email should begin with a a brief introduction that briefly reminds recipients of the purpose of the meeting. This will make them feel appreciated and ensure that they don’t miss out on the event due to overlooking the importance of it. Make your subject line clear and short. A truncated subject can limit the information you convey.
Sending out reminders on a regular basis prior to the meeting will ensure that attendees do not forget or miss any important information. Start with a reminder a week prior to the meeting and then follow-up on the day of your meeting. You may want to send a final message in the morning before the meeting, especially if it is a critical one. In addition using an automated reminder for board meetings template can simplify this process and ensure that everyone is informed of the scheduled meeting regardless of their schedule.